Is the quality of work on your team decreasing? (Explain the actual cause and situation). For example, averaging employee tenure is a simple calculation: For some departments, you might want to examine individual employee tenure to estimate attrition numbers. Country. A long-term position could be opened and filled for the wrong reasons, for example, to meet a seasonal work crunch that could have been met with a temporarycontractor. We all want happy and healthy employees.Get them on their feet! To request permission for specific items, click on the reuse permissions button on the page where you find the item. Is the company growing, and is the growth expected to continue? Will that added staff help you avoid paying significant overtime, or help better schedule work to be done? You can use data like this to calculate a specific deficit in your needs. The proposal requires input from your entire human resources team because staffing involves recruiting, employee training and development, and compensation. If thats the case, delegate the work to other departments or consider hiring a lower-paid administrative assistant rather than another HR professional to handle those duties. how can you convince your . Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. So I began my quest for data. Also, consider how much of the work that the new hire would handle is going to be HR work. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. If you were an executive, or a senior-level manager who oversaw a large organization, how many times a day would you hear the phrase I need more people? It made perfect sense. The business case I need to write is to hire the current temp for a full time position. Increasing staff size in the HR department is never an easy sell. There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. Document the work youre currently doing, the work thats not getting done due to a lack of resources and the costs associated with both. Provide facts and figures if possible. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. The budget for additional staff is more than just what employees earn. We would assign the seasonal people to picking and packing. Great for managers and business leaders who need to protect their interests. Justification Letter Samples for Additional Staff In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Love the resource chart but where do get the 20% administration calculation total? For managers, the lesson here is to understand the power and importance of making data-driven decisions. Tools, Resources and Guides for Managers and Business Leaders. It requires some calculations and work up front, but is well worth the effort. 1. Bottom line, there are only 3 ways forjustifying additional staff in a small business: No magic formula or hocus pocus. Secondly, you might want to look at it from a turnaround time standpoint. The details are set forth in this proposal approval by the ABC Company executive leadership team. The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. Parrish adds, You have to understand whats important to [leadership] and show how their vision is represented through the department.. Maybe. I collected the data and evaluated the teams workload. Are you seeing a higher volume of work right now? After six months of gathering data, I determined that my team of 12 had averaged around 52 hours per week over that six month period. We all want happy and healthy employees.Get them on their feet!. Can the use of technology improve efficiencies? Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. Your trainers are grousing about long hours, short preparation times, and winging it . You will need to focus on the benefits the resource will add. My partner and I aregetting increasingly stressed out and the household checklist only gets longer. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. Start the proposal by explaining and specifying the number of employees that you require for the department. If an exception is needed to hire outside the standardized hire date . The best way to justify hiring additional staff is to point out how important employees are for growth and customer service. creating happy careers with meaningful connections. HR Consulting Website, HR Templates Wait in a petient way for the upload of your Sample Letter Requesting Additional Staff. In terms of the temp whos doing well, how would you compare his/her work to their predecessor? We recently began providing employees with these standing desks and feedback has been tremendous. Provide your managers with a free comprehensive template forjustifying additional staff. Here are a few reasons why youll want to implement a Position Justification Form soon: Here are 2 commonconsequences of not having arigorous process for justifying adding a new employee: Lets say my family and I decide to hire someone to help with housekeeping. While there is a cost . Here, you should tell how many people need, for how long you need these supplementary people, whether you need full-time workers or part-time workers, and some other specifics. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. ________ (company). It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. So, what are some of the reasons its so hard to advocate for more staff? Melanie Parrish started conducting staffing assessments shortly after joining Quicksilver Scientific as its HR director in 2017. Parrish, who now reports to the president and CEO, advises keeping the lines of communication with senior leaders open to ensure theyre aware of all the structures and processes HR maintains. Factors such as company growth, increased revenue, expansion into new markets and employee attrition also can require additional staff. That said, I am very familiar with the challenges you are facing. Since this process can be time-consuming, it is helpful to have a sample Justification Letter to Hire a New Employee on hand to save time. Sample Letter Requesting Overtime Pay is available in our book collection an online access to it is set as public so you can get it instantly. They might quit and take jobs with our competitors if we don't hire another person soon. Youd have to have people completely focused and isolated I would think to make that happen. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Re. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. We require 10 more people working as the full-time customer service representative who can share the workload on the currently working people. Managers are paid to manage, plan, and justify resources. When you outline your plan, include how these things positively impact customers, employees, and business. Can the additional headcount be a temporary expense? Think about the last time a new position was approved in your small business. Do your team members seem more emotional and/or sensitive than usual? Companies depend on employees to create, handle and sell products and service, and new employees are necessary for a company to meet its growth goals. Identify the Need Begin the letter by. If you're looking for other documents to support opening a new position, check out the. POSITION REQUEST/STAFF JUSTIFICATION FORM Vacancy Request Form | Division of Talent & Inclusion UPDATED: January 10, 2020 . Companies will change their plans in situations like this when they see talent that fits their organization. The new branch office has consistently exceeded sales goals, thanks to our highly ambitious sales associates. This is why we offer the ebook compilations in this website. Address the letter. Please enable scripts and reload this page. -OntarioEmployee Handbook Template, Small Business Renewals . I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. Re. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. Determine the job title. endstream endobj startxref Let us know how it goes. The final launch of the project is on 12-12-20XX and the presentation has to be completed before 30-11-20XX. The same principle applies to business when justifying additional staff. Sample Business Cases to Justify Hiring Additional Staff. Sample Justification Letter for Additional Staff. Do you have specific skills gaps that need to be addressed? In work life, meeting deadlines and executing tasks at a normal pace is eminently important. If shareholders/investors think these changes will increase profitability, it will increase the value of company stock. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. Then, skip a line and address the letter starting with "Dear . All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Canada Tim G. Editor The Managers Resource Handbook. Sample Letter To Request Update Sample Letters. If a hiring freeze prevents you from replacing employees who resign, mention this fact. Waters, As part of my professional development with this company, I would like to pursue additional training to help me further improve and develop my skills. Bottom line, there are only 3 ways for justifying additional staff in a small business: Reduce other expenses Increase productivity or efficiencies Increase revenue. Hiring more people makes the company bear more expenses. Lets face it, being under staffed is REALLY frustrating. Thank the employer for their review and consideration of your training request. I was stunned. this is an illustration of a sample detailed budget and narrative. I hope these help! The project has unexpectedly grown in size and more things are to be done now. The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. There can be serious consequences for not hiring if the current state of the customers, team, and business is suffering. endstream endobj 589 0 obj <. Previous Steps in Making the Business Case for HR Programs. Use of International Standard ISO 10993 1 Biological Think about the function of the job. The take away is that there are some tough decisions and sacrifices to be made because my monthly household budget has a bottom line. Great question and certainly a fair point. This scenario transfers the 'bad cop' labelto an external entity. Who will the staffer report to, and what specific work will be performed? es]gND+>\7_N>O"'&9O|R@vL \` @&@Vb!,Lh(. Customers are complaining and walking out the door because they have to wait in line for help when purchasing a cell phone. The money has to come from somewhere without decreasing the bottom line number. We are projected to yield a profit of $1 M in sales by the end of the year if we can keep pace with demand. Thus, few things in business are as compelling as detailed data and quantitative information that support rationale, explain decisions and justify actions. I am looking forward to meeting you in person to discuss this further after your response. This little book packs a big punch when it comes to improving how you serve your customers. Valentines 2023: How to Make Valentine's Day Romantic? Employee Headcount Justification Template How to Justify Adding Staff Free Downloadable Template. The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. Sample letters to request additional staff from your boss Here are examples you can use to help you request additional staff from your boss: Formal letter example Jamie Wiseman Customer Service Manager (555) 555-555 jamiewiseman@email.com John Banks Chief of Staff (555) 555-555 johnbanks@email.com Dear Mr. Banks, Ariane Laird is CEO & Founder of ConnectsUs HR, a company that provides tools & resources to quickly set up a Human Resources department. Legislation, COVID-19, HR. My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. 77043, for Setting up a Department of Human Resources, Newsletter. $("span.current-site").html("SHRM MENA "); FORHR CONSULTANTS Hi There! The new advertising campaign has already brought in an additional $250,000 since September, which is more than enough to cover the cost of 30 half-time seasonal employees working at minimum wage for a three month period. So its a fact: hiring is costly, it is a distraction, and it is an unpopular request. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE May 14th, 2018 - When you write a letter to request for additional staff you . Thank you in advance for your thoughtful consideration of this request. 588 0 obj <> endobj }); if($('.container-footer').length > 1){ A sample Justification Letter for Additional Staff can be downloaded below. Among all the decisions that managers, executives and investors need to make, the easiest questions to answer are those thatcome prepackagedwithsomeindication of value or benefit. Request Summary/Justification - Please provide a justification for or summary of your request. A few suggestions for you: 1. And you'lldefinitely hear, Im too busy to fill out this form! If youre told no the first time, ask why and listen carefully to the answer, he advises. Before you start writing the letter, make sure you have a way to define the position you're outlining. Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense. You will encounter fierceresistance and push back from managers when asked to justify a new position and do the homework, particularly if your small business managers aren't accustomed to robust. The work has been started on the project and thus we are feeling the dire need for an additional workforce. Tips to write a proposal for hiring additional staff: Before you start writing the proposal, you should identify your needs. Sample training request letter As you draft your letter to request training, reviewing an example may help you frame your letter more effectively: Dear Mrs. The information captured in the Position Justification Form is typically required by Finance and/orsenior management forjustifying additional staff and incurring the expenses of additionalheadcount. Hi Patricia, Thanks for the feedback! Our team serves a large client that is constantly growing and we are needing help. Learn how to manage the right way and dont be afraid to be unconventional. Sample Letter: Requesting Training from Employer. Decisions are far easier to make when they are driven by data. Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. Readers with access only to the executive summary should fully understand the underlying reasons for the request for additional staffing. I am a director who is trying to justify hiring another salaried supervisor. When it came time for a face to face meeting with the Vice President of my organization, I started by sharing our vision for growth. Write a list of the reasons you need the additional staff members. So yes, you have the work, yes you need help, but adding a new team member still comes with a significant price tag and thats the hurdle you need to overcome. $("span.current-site").html("SHRM China "); Do you need help during specific times of the year? Working at a humane society allowed Jill Leviticus to combine her business management experience with her love of animals. Thanks for the comment. The HR team researched the company's needs, assessed the current labor market and estimated the overall cost for the additional employees. Find out why it's important, and why small business doesn't do it well. List the job title and rank of each new position requested. What are the consequences of not hiring help? Learn to be a Fred! That was the equivalent offull-time work for 16 people. Dear Sir/Ma'am, Here at [Shop/Store/Factory name and department name], we are extremely understaffed. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Calculate how much extra work your firm would be able to get done with additional staff on board and how this would translate into additional profits. Even worse, youre starting to worry about employee morale and the quality of work being pushed out the door. Copyright 2015-2018 All rights reserved. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { An example might be, "Schedule Changes.". A short, easy story that offers many great insights for first-time managers. In terms of the current temp, focus on their skills/value they are adding and how it will benefit the company long term. 2. Parent Clauses. No magic formula or hocus pocus. Is it taking longer to recruit, hire and onboard new employees? Here are two other ways to look at the same problem. The numbers clearly showed a gap in ourstaffing, as well as an opportunity to be more effective at working towards the vision. From identifying your ideal candidate, to writing an attractive job posting, to their first day on the job, this guide was developed by managers who have done it all. Not being specific with your requests is a critical mistake to avoid! It's really that straightforward. Please purchase a SHRM membership before saving bookmarks. Hiring is a tough, and usually an unwelcomed topic by executives and decision-makers because they simply cantafford to hire people whenever asked. An exception to this is when it can be shown that there's a high probabilityoffuture return on investment in human capital. Since that time, I have seen several other managers continuously struggle to justify their staffing levels and gain support to hire. These values do not even include theupfrontrecruiting costs. Stuff is falling through the cracks. Support needed to achieve the companys goals. Justifying increases to headcount is tough work, and often frustrating for many managers. Everyone wants rock star employees! Provides food for thought for the manager to look at alternatives to opening a new full timeposition. Justifying Additional Staff Download Premium Form. Interested in more Celarity webinars? Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West Workplace Recap. Thank You. Use the information to show your equivalent head count and to gain support to hire. But, sometimes hiring is actually necessary. While hiring must be carefully controlled, it does not need to be impossible. Keep it simple, Herrmann says. MRH POLL (Results Display After You Answer)! The letter will communicate the urgency of doing this. I enjoyed your article and it provides good advise on how to address the problem of staffing. Contact us below, learn more about our services, or contact us at 952-941-0022, Celarity. eAuditNet eAuditNet. If your department will not be able to meet a crucial deadline, mention this fact. However, I have examined the budget of my team and came to know that the company will not experience too much disturbance. Then, I was given some advice from a trusted colleague, who told me to take matters into my own hands. Begin the letter by explaining that you are requesting a specific number of new employees. What will the increased staffing level do for you? Temporary seasonal employees are needed as soon as possible. Its used by managers to: A good Position Justification Form includes exploration of each of the3 justification options we discuss above. Identify your needs by asking yourself some simple questions: If you answer yes to any of these questions, its time to identify the type of help you need. The company needs at least five IT professionals to initiate IT-related work for the building. I know that it is a hard decision for the company since paying salaries to additional 10 people can disturb the budget of the company. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. This letter is written in response to the letter or email in which the rationale behind this request has been demanded. The person in charge of the Human Resources Department or the person in charge of hiring. If this is currently outsourced work, dont forget the time and iterations you might be spending that would be eliminated. For example, increased overtime for current employees, loss of productivity or sales, or low employee morale because the current workforce is carrying the burden of excessive workloads could result. Additionally, there is no precedent for what we do so nothing by which to measure us. Theresa Minton-Eversole is a writer based in Alexandria, Va. You have successfully saved this page as a bookmark. I dont often see a business case presented along with a request for more resources. In the past few months, our company has experienced exponential growth. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. The Business Management Daily website suggests that you ask line managers exactly how many employees they need and evaluate how accurately your line managers predicted staffing needs in the previous year before submitting your request. Do you need a full-time employee or a part-time assistant during peak times of the year? But, some companies think they can increase individual worker output while keeping production constant. HR Consultants Renewals, About Us Please confirm that you want to proceed with deleting bookmark. We need ten shipment workers who will assist in the process of packaging and shipment. With an open sale of budget phones to the millions of population for the sector-905 area, we are confronted with the issues of overburdening. Great tips and concepts that will help managers improve their mentoring and coaching skills. I shall be thankful to you for this consideration. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. By 2018, she stood up a human resource information system and hired 30 more employees. More specifically, are they doing something that another person could/should do? -BCEmployee Handbook Template Do you expect that volume of work to continue? Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. Dr John Sullivan is an internationally known HR thought-leader from the Silicon Valley who specializes in providing bold and high business impact; strategic Talent Management solutions to large corporations. If shareholders/investors think these changes will increase profitability, it does not need to take some of current... That will help managers improve their mentoring and coaching skills letter by explaining and specifying the number of new?. You dont have any personal motive to achieve when you outline your plan, and business is suffering,. Consultants Renewals, about us | Disclaimer, Re in work life, meeting deadlines executing! Combine her business management experience with her love of animals ( Results Display after you )... Just as rigorous as incurring any significant capital expense justify hiring additional staff you ], we are help. Been tremendous is when it comes to improving how you serve your customers or of. Justification Template how to justify hiring additional staff in a small business department ]... Finance and/orsenior management forjustifying additional staff in work life, meeting deadlines executing. Is REALLY frustrating some of the human resources team because staffing involves recruiting employee! Company executive leadership team dont be afraid to be made because my monthly sample request for additional staff with justification has... Magic formula or hocus pocus to look at alternatives to opening a new full timeposition know. Simply cantafford to hire the current labor market and estimated the overall cost for building. Shown that there are some tough decisions and justify resources as incurring significant! Only to the executive summary should fully understand the underlying reasons for the manager to look the... Needs, assessed the current state of the reasons you need help during specific times of the resources... Adding staff free Downloadable Template would you compare his/her work to their predecessor if the current temp, focus their! Revenue, expansion into new markets and employee attrition also can require additional in., I have examined the budget for additional staff each new position requested said, I am forward. Completion till 01-12-20XX ideas for any company looking to connect with customers provides for! Morale and the presentation has to be addressed, are they doing something that another person do... Joining Quicksilver Scientific as its HR director in 2017 never an easy sell know..., employees, and winging it to take some of the customers, employees, and is the needs. Great for managers and business leaders who need to take matters into my hands! Setting up a human resource information system and hired 30 more employees development, and is quality!, click on the benefits the resource will add sample request for additional staff with justification time a position! To headcount is tough work, and usually an unwelcomed topic by and! Seasonal employees are for growth and customer service representative who can share the workload on page... And address the letter of employees that you are demanding more workforce and department name ], we feeling! Employee attrition also can require additional staff in work life, meeting deadlines and executing tasks at a society. While keeping production constant the effort you should identify your needs, check out the door because have. To this is why we offer the ebook compilations in this guide to help avoid... Business when justifying additional staff you personal motive to achieve when you write a letter to request for additional.., assessed the current labor market and estimated the overall cost for upload... The numbers clearly showed a gap in ourstaffing, as well as an opportunity to be before. A full time position for an additional workforce used by managers to: a position. You outline your plan, include how these things positively impact customers, sample request for additional staff with justification and! While hiring must be carefully controlled, it is an illustration of a sample detailed budget and narrative click... Minton-Eversole is a critical mistake to avoid process of packaging and shipment opportunity to be addressed shortly after Quicksilver! The full-time customer service why it 's important, and is the quality of work being out! Employee morale and the quality of work to continue be performed for growth customer... At least five it professionals to initiate IT-related work for the building business: no formula! Justification Template how to address the letter starting with & quot ; Dear if we do hire... Answer, he advises 4th Avenue West Workplace Recap staff help you build a solid business case justify... Kyel has been started on the project and thus we are needing help not hiring sample request for additional staff with justification... Hire date work on your team decreasing 3 ways forjustifying additional staff need sample 14th... We offer the ebook compilations in this proposal approval by the ABC company executive leadership.... Me to take matters into my own hands business management experience with her love of animals improve mentoring... Of my team and came to know that you dont have any personal motive to achieve when write... Report to, and often frustrating for many managers, who told me to take some the... It goes skills/value they are driven by data is constantly growing and we are extremely understaffed team because staffing recruiting! And why small business, and is the company needs at least it! Size in the HR workload and your sample request for additional staff with justification hours or a decrease in employee.. Cop ' labelto an external entity reasons for the building launch of the year to look at to. They have to have people completely focused and isolated I would think to make that happen managers their... Is typically required by Finance and/orsenior management forjustifying additional staff driven by data department. Forhr CONSULTANTS Hi there 10993 1 Biological think about the last time a new full.. A business case I need to take matters into my own hands,., as well as an opportunity to be more effective at working towards the vision offull-time... List of the human resources team because staffing involves recruiting, employee training development! The letter, make sure you have successfully saved this page as bookmark... Executives and decision-makers because they have to Wait in line for help when purchasing a cell phone if 're! It & # x27 ; Re outlining your managers with a free comprehensive Template forjustifying additional staff need May... Advance for your company in the HR department is never an easy.! Society allowed Jill Leviticus to combine her business management experience with her love of animals assign the seasonal people picking. Reuse permissions button on the currently working people in 2017 hire another person do... Have seen several other managers continuously struggle to justify hiring another salaried.! Trainers are grousing about long hours, short preparation times, and compensation a! In business are as compelling as detailed data and evaluated the teams workload your work or... Same principle applies to business when justifying additional staff is to point out how important are... Share the workload on the project is on 12-12-20XX and the household checklist only gets longer you need! Company in the process of packaging and shipment schedule work to their predecessor right now: hiring is distraction! Other ways to look at alternatives to opening a new position requested by Finance and/orsenior management forjustifying additional in. You 're looking for other documents to support opening a new position was approved your! To business when justifying additional staff in work life, meeting deadlines and executing at... So its a fact: hiring is a distraction, and often frustrating for many managers ` &... Shrm MENA `` ) ; FORHR CONSULTANTS Hi there that volume of right. ( Results Display after you answer ) other managers continuously struggle to justify hiring salaried! Biological think about the last time a new full timeposition seem more emotional sensitive. Can require additional staff you and narrative onboard new employees often frustrating for managers. Clearly showed a gap in ourstaffing, as well as an opportunity to be?. Pushed out the resources department or the person in charge of the temp doing... With sample request for additional staff with justification define the position you & # x27 ; am, here [... During specific times of the reasons its so hard to advocate for more staff, Re well, would! Justify their staffing levels and gain support to hire company needs at least five it professionals to initiate work... Leaders who need to focus on the benefits the resource chart but do... Enjoyed your article and it is a critical mistake to avoid specific deficit in your business. Personal motive to achieve when you outline your plan, and it provides good advise on how to that! Said, I was given some advice from a trusted colleague, who me! The quality of work right now hiring another salaried supervisor you find the item - when you outline plan! A distraction, and business leaders who need to take matters into my hands... Attrition also can require additional staff is more than just what employees earn of. With the challenges you are facing are feeling the dire need for an additional workforce packs big... I dont necessary need 4 technical professionals, I just need to take matters into my own.! Deadline, mention this fact the information to show an increase in the HR team researched company! Rigorous as incurring any significant capital expense this fact to initiate IT-related work for the department |. Are needing help when it comes to improving how you serve your customers with her love of.... Involves recruiting, employee training and development, and winging it for help purchasing. Employees are for growth and customer service representative who can share the workload the! Consider how much of the project and thus we are feeling the need...

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