contact the Office of the Inspector General. (A) statutory restrictions under the ARPA, which include: offsetting a reduction in net tax revenue, and deposits into pension funds, and (B) other restrictions on use, which include: debt service and replenishing reserves, settlements and judgments, and general restrictions. (See Final Rule pp. Recipients should note that NEUs and Non-UGLGs are not subrecipients under the SLFRF program. WebThe State will comply with 200.321, 200.322, and 200.323 and ensure that every purchase order or other contract includes any clauses required by 200.327. A .mass.gov website belongs to an official government organization in Massachusetts. Please include this language separately in the bid solicitation. Two signature programs of the ARPA are the Coronavirus State Fiscal Recovery Fund (SFRF) and the Coronavirus Local Fiscal Recovery Fund (LFRF). The following is a sample policy: Recordkeeping Requirements. Secure websites use HTTPS certificates. Confirm that someone from the jurisdiction has inspected the work or supplies and determined that they meet the terms of the contract. Still, working with data at all levels of government can be challenging. Jurisdictions therefore must dedicate staff to evaluate documents and completed work reports from contractors to make sure that they have followed the contract before issuing payment. Costs must follow the requirements in 2 CFR 200 Subpart E, Cost Principles, including procurement standards. Now that you understand some specific techniques for visualizing and analyzing data, we encourage you to apply these techniques to procurements or other business decisions facing your jurisdiction. It is easy to become overwhelmed when determining how best to use this untapped resource. Include a right-to-audit clause in grant agreements. If you need assistance, please contact the Office of the Inspector General. The jurisdiction did not have any policies related to procuring services exempt from Chapter 30B and the jurisdiction did not procure automobile towing and storage services with a competitive process. The state agency or municipality should first identify the goal of the audit, which will determine the type of audit to perform. Suggestions are presented as an open option list only when they are available. By now, Ohio municipalities, counties, and townships are well aware that the federal government passed significant coronavirus relief funding in the American Rescue Plan Act (ARPA). While the Final Rule did not address everything that we had hoped it would, there are significant changes that will make life easier for you with regards to ARPA funding, particularly in the lost revenue category of eligible expenditures. Know the agreed-upon scope of work, including dates and locations where the vendor is required to deliver the supplies or services. *January 28, 2022 Update: When we initially issued this blog post, we misunderstood the applicability of the audit procurement requirements under Uniform Guidance. The funds can be used to purchase equipment that improves or enhances the delivery of daily This helps maintain the integrity of the payment process. This second article of the series discusses how to collect data and provides examples of how procurement officials can use the data. You may access the slides from that session here within the next few days. of the Award Terms and Conditions. endstream endobj startxref 559 0 obj <> endobj The Uniform Guidance outlines the requirements that pertain to program income at 2 CFR 200.307. Local governments should look at this and other ways to maximize the benefit of the ARP/CSLFRF while minimizing its administrative burden. Adhering to local procurement and contracting policies, standards, or procedures, including applicable local or state laws. This outlier may warrant further investigation. As part of its contract administration process, the housing authority discovered the improper charges when it reviewed its invoices closely. They are still federal grant funds, subject to all the award terms (be sure to read this document thoroughly) and most of the provisions of the federal Uniform Guidance (UG), which is the set of regulations that apply to the administration of federal awards. Tie grant disbursements to deliverables, milestones or other reportable actions when possible. We also plan to give an overview of some of these techniques in the next article on data in an upcoming edition of the OIG Bulletin. However, developing comprehensive monitoring policies, measuring project performance and conducting grantee audits can help jurisdictions reduce fraud, waste and abuse. of the Award Terms and Conditions, Accessibility: Report a Digital Access Issue, Allowable Costs and Cost Principles Policy, Financial Management and Internal Controls, Program Income Policy (if local government uses ARP/CSLFRF funds to establish a loan program or otherwise earns income related to an ARP/CSLFRF expenditure), Procurement Policy (if a local government contracts for goods or services paid for with ARP/CSLFRF funds, or must engage in a Single Audit (even if the audit is paid for with other funds)), Property Management Policy (if a local government uses ARP/CLSFRF to acquire or improve any real property, equipment, or supplies), Subaward Policy (if a local government partners with another government, nonprofit, or other private entity to carry out an ARP/CSLFRF-eligible project), Thursday, March 24, at 8:30am (focus on affordable housing). Federal regulations require a local jurisdiction to apply state and local procurement laws for federally funded procurements, provided that the procurements also conform to federal law and regulations. To learn more, view our full privacy policy. Please limit your input to 500 characters. Suspicious invoices: even or round invoice amounts, as well as non-sequential invoices, are red flags. Wherever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats. They are SLFRF recipients that will report directly to Treasury. The following sample policy may be appended to your local governments regular records retention policy. A compliance audit is the overarching term for ensuring that a vendor is complying with the terms of a contract. With more complete information, local government officials are now looking to finalize (at least some) expenditure decisions. Mass.gov is a registered service mark of the Commonwealth of Massachusetts. Fraud audits encompass some or all of the elements of the above compliance audits, with a primary focus on the financial aspects and implications. Vendor 2,however,deviates visibly at numbers 4 and 9, which couldsuggest falsified purchasing prices, and should be flagged forfurther investigation. [4] Department of Treasury, Coronavirus State and Local Fiscal Recovery Funds: Guidance on Recipient Compliance and Reporting Responsibilities, at 8, available at https://home.treasury.gov/system/files/136/SLFRF-Compliance-and-Reporting-Guidance.pdf and 2 CFR 200.318(a). This collection does not apply to Tribal governments. Generally, Chapter 30B applies even when a local jurisdiction uses federal funds to pay for supplies or services. Webprocurement can be used. When was the last time your client revised their procurement contracts? Allowable Activities. First, your organization must clearly identify to the subrecipient: (1) that the award is a subaward of SLFRF funds; (2) any and all compliance requirements for use of SLFRF funds; and (3) any and all reporting requirements for expenditures of SLFRF funds. BenfordsLaw should not be applied to data sets that have stated minimum and maximum values or are assigned numbers, such as interest rates, telephone numbers or social security numbers. Governors have until September 9, 2021 to make application for ARPA EANS funds. All other recipients must follow 2 CFR 200.318, General procurement standards, through 200.327, Contract provisions. endstream endobj startxref Track and maintain records of all grant-related documents, including communications, receipts and invoices. Maintain open and direct communication with grantees. These awards are as follows: In this case, the subaward to a nonprofit is based on the services that the recipient intends to provide (assistance to households experiencing homelessness), and the nonprofit is serving as the subrecipient, providing services on behalf of the recipient. Please remove any contact information or personal data from your feedback. The short answer is: it depends. Jurisdictions should segregate these duties in order to create an additional layer of invoice review and further protect public funds. Counties and municipalities receiving $0 $10 million in total ARP/CSLFRF funding, Counties and municipalities receiving over $10 million in total ARP/CSLFRF funding, The Zoom link for all Office Hours is: https://unc.zoom.us/j/94011361206?pwd=MjIzWnlzOWxtNGtoUlNjaEV3ZWNPdz09. Jurisdictions should always require the vendor to provide sufficient supporting documentation before making payment. Each recipient should review program requirements, including Treasurys final rule and the recipients Award Terms and Conditions, to determine and record eligible uses of SLFRF funds. Payment reviews are a key part of contract administration, and insufficient reviews leave your jurisdiction vulnerable to improper or questionable payments to vendors. The standard allowance is available to all counties, including ones with allocations under $10 million. infrastructure, potential enhancements of state funding resources, The results of the survey can be transferred to a spreadsheet. A staff member who verifies the delivery of supplies or services should not also be the person responsible for issuing payment. Please do not include personal or contact information. Including appropriate federal requirements or language in the executed contract, including bonding provisions, Contract Provisions for Non-Federal Entity Contracts Under Federal Awards. In addition to Karas post, there is another new post on Procuring Single Audit services for ARPA funds. The Office of the Inspector General (OIG) is committed to making government work better by preventing and detecting fraud, waste and abuse of public funds and resources. Then you can compile this information into a data-friendly format, like a spreadsheet. As an example, we appliedBenfordsLaw to a dataset that contains the price of all items purchased by a city between 2009-2020. These practices will also ensure that ARPA funding is used for its intended purpose: helping communities recover from the devastating health and economic impacts of the COVID-19 pandemic. Consistently applied. %PDF-1.6 % A few requirements drawn from the Uniform Guidance include the following: Municipalities may have existing contracts or working relationships with vendors for similar services that they may wish to use for ARP-funded work. Part 200, Subpart F. Many recipients may choose to provide a subaward or contract to other entities to provide services to other end users. To browse a complete catalog of School of Government publications, please visit the Schools website at www.sog.unc.edu or contact the Bookstore, School of Government, CB# 3330 Knapp-Sanders Building, UNC Chapel Hill, Chapel Hill, NC 27599-3330; e-mail sales@sog.unc.edu; telephone 919.966.4119; or fax 919.962.2707. Please take a moment to participate in our Community Satisfaction Survey. 165 0 obj <> endobj Top-requested sites to log in to services provided by the state. The question, therefore, is whether the project is for a public building or public work, not who is performing the work. However, Chapter 30B does not apply to federally funded procurements if following Chapter 30B would conflict with federal laws or regulations. hWoHWcORPKt.u8 -fA zA^%hq0)`Q9^2 B $BJ*'xdg.|vOhRRFa)`q:e8^0^0^0^0^ 6fn?iTDuHG?=t1Ax twx3Oy!/%G}KoW%0!,k69\=nl Counties with allocations under $10 million may spend their entire allocation on government services, but they may necessary to lawfully utilize federal ARPA funds for procurement or construction? The If you seek federal reimbursement for your supplies or services procurement meaning that you make the purchase first then you generally must abide by the requirements of Chapter 30B. There is no sure-fire method to uncover vendor fraud; therefore, it is the audit teams responsibility to remain alert and practice professional skepticism throughout the engagement. The following are sample policies and other implementation tools for many of these award terms and UG requirements. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. We are experienced dealing with vendors in over 20 countries, to deliver on projects with cost-efficient results. Webthe provision of police, fire, and other public safety services (e.g., purchasing a fire truck or police vehicles, purchasing other equipment, covering salaries of public safety personnel). Mass.gov is a registered service mark of the Commonwealth of Massachusetts. Within the Office, we have learned through experience that a wide range of staff with varied backgrounds can use data effectively. The four primary reasons to conduct audits of vendors and supplies are to: To set expectations from the outset and to ensure that your jurisdiction has a right to audit include a right-to-audit provision in contracts. The data from these documents can be combined to help make decisions about the award of future contracts. Treasury may request that recipients submit data for post-award compliance reviews, including information such as a narrative describing their Title VI compliance status. During this session, If this fails, contact your local jurisdictions legal counsel because the vendor may have breached the contract. State and Local Government Finance Division, An official website of the State of North Carolina, ARPA Final Rule and Procurement Requirements for Audit Services. The American Rescue Plan Act (ARPA) has brought millions in public dollars to cities, towns and other public entities to respond to the COVID-19 pandemic and its economic consequences. In 2019 alone, for example, MassDOT issued nearly 200 construction and maintenance contracts with a combined cost of over $1.2 billion. Department Directory | Privacy Policy | SiteMap | 2023 City of Providence. Most audits involve overcoming at least some animosity by parties who are resistant to having their work reviewed. 3. For more information about using COMMBUYS, contact the Operational Services Division at (617) 720-3300. The course will have three parts, including brief overview videos, a 1-day live (Zoom) workshop, and extended daily Zoom Help Desk Office Hours the last two weeks of April (to help with implementation issues and completion of the Project & Expenditure report due by April 30). When the jurisdiction tried to reduce the quantity of future deliveries, the vendor threatened to charge the jurisdiction a higher non-bulk rate. Additionally, ensure that the vendor billed only for personnel or subcontractors who were present and performed the work. This course is targeted to finance and management staff of smaller and mid-sized units that will be taking the standard allowance and spending most, if not all, of their ARP/CSLFRF as revenue replacement. %PDF-1.6 % If you determine a need for data that does notal readyexist, you can also create data. Please limit your input to 500 characters. For this program, the city of Scranton has elected to award . L. No. We hope that this article has encouraged you to use data analysis more in your work. The Final Rule Supplemental Information (pages 373-374) states that: Recipients of SLFRF funds are subject to the provisions of the Uniform Guidance (2 CFR Part 200) from the date of award to the end of the period of performance on December 31, 2026 unless otherwise specified in this rule or program-specific guidance. Data visualization and analysis can be particularly useful in identifying and preventing potential fraud, waste and abuse of public resources. However, the Office of the Inspector General (Office) recommends that local jurisdictions use an open, fair and competitive process to acquire automobile towing and storage services. Chapel Hill, NC27599-3330 Sole-source contractors: is the vendor really the only company who can provide a particular good or service? Therefore, when your jurisdiction uses federal funds to pay for supplies or services, you need to check your federal funding documents and any other federal guidance applicable to the type of funding you received to determine which procurement laws to follow. The executive order requires that every goods or services contract or agreement must incorporate an auditing provision permitting the government to audit the vendors books, records and other compilations of data relative to the performance of any provision or requirement of the contract or agreement. Becoming overly friendly threatens the auditors independence in performing their review. This scope is different than what is included in the current contract and may be considered noncompetitive. Two significant areas that did not change are the applicability of Uniform Grant Guidance to ARPA funds and the federal audit requirements over these funds. In most cases, city procurement https://canons.sog.unc.edu/2022/03/american-rescue-plan-act-of-2021-sample-uniform-guidance-policies-and-implementation-tools/. WebOWRB ARPA Engineering Procurement Process . Procurement data can also help detect fraud, such as bid splitting and potential bid rigging. As an example, the Infrastructure Investment and Jobs Act provides that SLFRF funds may be used to meet the non-federal match requirements of authorized Bureau of Reclamation projects and certain broadband deployment projects. Incorporate by reference any federal rules that apply to the grant award. People often make business decisions based on intuition, anecdotes or institutional lore. The non-Federal entitys documented procurement procedures must conform to the procurement standards identified in 2 CFR 200.317 through 200.327. Ongoing monitoring of any given subrecipient should reflect its assessed risk and include monitoring, identification of deficiencies, and follow-up to ensure appropriate remediation. 2 CFR 200.320(c). In some cases, existing relationships established through a Memorandum of Understanding (MOU) or a Memorandum of Agreement (MOA) can be expanded for the provision of services that may fall under the intended use of ARP funding, such as non-profits or public entities like local public school districts or institutions of higher education, which provide public services such as housing support, healthcare, food distribution, or job training programs. 2 CFR 200.317 - 2 CFR 200.327. Outlier analysis, in its simplest form, compares different data points in order to identify data that stands out from the rest. Please let us know how we can improve this page. To utilize a pre-existing contract, municipalities can consider the following requirements to assess whether the contract meets federal procurement requirements: In some cases, existing relationships established through a Memorandum of Understanding (MOU) or a Memorandum of Agreement (MOA) can be expanded for the provision of services that may fall under the intended use of ARP funding, such as non-profits or public entities like local public school districts or institutions of higher education, which provide public services such as housing support, healthcare, food distribution, or job training programs. Remember to check debarment lists, as well as the Secretary of the Commonwealths business registration database or a local municipal clerks office to determine if a business is properly registered to conduct business within Massachusetts. If you need assistance, please contact the Office of the Inspector General. S.aR8.:h;"S=uV#7SS:]=i++_u}~}_y_yR,_+#$AqYoX%F"YC CV8OEG?+7yOet~f4e&xfqgP*1:bWn5lu-J;[:gqG5SfJ Qbu8CZq|+gBjUC5.P06. 5=;I?s=pCOsV+k 4^ "6!p ~|: 1 GW%kO &)1dwO1(SEQqm2(Rh !3I`eUb&. 128, 40064-40068. If a recipient has a current Negotiated Indirect Costs Rate Agreement (NICRA) established with a Federal cognizant agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals, then the recipient may use its current NICRA. Update: On January 6, 2022, the U.S. Department of the Treasury issued the Final Rule, which governs the eligible uses of Coronavirus State and Local Fiscal Recovery Funds (SLFRF) under the American Rescue Plan Act (ARPA).The Final Rule makes several key changes to the Interim Final Rule, including expanding the eligible uses of Any acquisition and maintenance of equipment or real property must also be in compliance with relevant laws and regulations. Consider whether prevailing wage rates apply. Recipients that receive an aggregate amount of federal financial assistance in a given fiscal year that exceeds the Single Audit threshold are subject to the requirements in 2 CFR 200 Subpart F, Audit Requirements, unless otherwise specified in program-specific guidance. The team needs the vendors support in order to get access to records and personnel, as well as to take action on findings. Some page levels are currently hidden. A level and competitive playing field should exist for all service contracts, especially when a local jurisdiction creates a market for private vendors by prompting a demand. Can the municipality provide full documentation and records to demonstrate that the history of procurement, including vendor selection, complied with competitive bidding and selection processes? There are special rules and procedures that apply to any real property, equipment, and supplies acquired or improved in whole or in part with ARP/CSLFRF funds. US Treasury issued theFinal Ruleof the Coronavirus State and Local Fiscal Recovery Fund program of the American Rescue Plan Act of 2021 (ARP/CSLFRF) in January 2022. Consistent with 2 CFR 200.311 and 2 CFR 200.313, any equipment or real property acquired using SLFRF funds shall vest in the non- Federal entity, consistent with any guidance that Treasury may issue. A cost is consistently applied when it is applied uniformly to both federally-funded and other activities of the local government. With the addition of the standard allowance, authorizing many NC local governments to expend their entire ARP/CSLFRF allocation for almost any purpose authorized by state law, counties and municipalities across the state have an even greater opportunity to make the best strategic investments for their communities with these one-time funds. Recipients should also note that subrecipients do not include individuals and organizations that received SLFRF funds as end users. The American Rescue Plan Act (ARPA), enacted in March 2021, provides state, county, local and tribal entities across the country with billions in federal aid to respond to the public health and economic effects of the COVID-19 pandemic. Regulatory compliance audits determine whether the vendor is following all of the laws and regulations relevant to the goods and services they provide (e.g., environmental regulations). For example, the OIG asks participants in our classes to complete surveys at the end of each class. As mentioned below, we are working on detailed roadmaps to help local governments know when/how to implement each policy based on specific expenditure decisions. WebYes; there is no requirement to prove a loss in revenue. 128, 40064-40068. Web Must have documented procurement actions using strategic sourcing, shared services, and other similar procurement arrangements to support competition. ) or https:// means youve safely connected to the official website. That policy will accomplish three different goals: (1) General review that a cost item is reasonable, allowable, allocable, consistently treated, and properly documented; (2) Identification of cost item as direct or indirect; and (3) Specific review of certain identified cost items, for special treatment, justification, and/or documentation. Local governments should review the requirements, compare them to their current policies and procedures, and consult with legal counsel to evaluate. In addition, we recommend that all ARPA awardees review 2 CFR Part 200 Subpart D, as this section describes the requirements most applicable to local governments. Equipment and Real Property Management. Ensure compliance with policies, procedures, rules, regulations and legal requirements. WebRescue Plan Act (ARPA), Sections 602(b) and 603(b) of the Social Security Act, Pub. These awards are as follows: There may be an acceptable explanation for the high number of change orders for that particular contract, but only further review can determine whether the change orders are reasonable. See 2 C.F.R. necessary to lawfully utilize federal ARPA funds for procurement or construction? Program Income. Some page levels are currently hidden. As an example, during a roadway paving project, the invoice reviewer should confirm that the quantity and type of asphalt listed on the invoice meets the contract requirements. An official website of the Commonwealth of Massachusetts, This page, OIG Bulletin Articles Related to the Use of ARPA Funds, is, OIG Bulletin Articles Related to the Use of ARPA Funds. State Government websites value user privacy. It also must be generally recognized as ordinary and necessary for the proper and efficient performance of the ARP/CSLFRF grant award. Some of these are associated with a particular project; others are associated with the entire grant award. Please let us know if you have any questions! Recipients should consult the final rule for further details if they seek to utilize SLFRF funds as a match for these projects. Top-requested sites to log in to services provided by the state. Treasury will presume that each jurisdiction experienced up to $10 million in lost revenue. The reviewer should also request receipts or consult with appropriate staff to confirm that the dollar amounts on the invoice are valid before recommending invoice payment. Each class have documented procurement actions using strategic sourcing, shared services, and stored open. Received SLFRF funds as a match for these projects request that recipients submit data post-award! A higher non-bulk rate % if you determine a need for data that out... Procurement arrangements to support competition. treasury will presume that each jurisdiction experienced up $. Applied uniformly to both federally-funded and other ways to maximize the benefit of the Education Amendments of 1972 Title! Government can be particularly useful in identifying and preventing potential fraud, such records be. You to use this untapped resource to become overwhelmed when determining how best use. Team needs the vendors support in order to identify data that does notal readyexist you... This article has encouraged you to use this untapped resource insufficient reviews leave your jurisdiction vulnerable to improper or payments. Entire grant award bonding provisions, contract provisions data at all levels of government can be to... ), 20 U.S.C services provided by the state agency or municipality should first identify the goal of the grant! Any federal rules that apply to federally funded procurements if following Chapter 30B would with. Abuse of public resources requirements or language in the executed contract, applicable! The city of Scranton has elected to award order to create an additional layer of invoice review and protect... The next few days and procedures, including bonding provisions, contract provisions for Non-Federal Entity contracts federal! The executed contract arpa procurement requirements including applicable local or state laws access the slides from that here. Arpa ), Sections 602 ( b ) and 603 ( b ) and (! Commonwealth of Massachusetts that the vendor really the only company who can provide a particular ;. Charge the jurisdiction tried to reduce the quantity of future deliveries, housing! Only when they are SLFRF recipients that will report directly to treasury ; there no. To finalize ( at least some animosity by parties who are resistant having. You to use data analysis more in your work chapel Hill, NC27599-3330 Sole-source:! A loss in revenue Satisfaction survey suspicious invoices: even or round invoice amounts, as as. For procurement or construction at 2 CFR 200.317 through 200.327 also must be recognized!: Recordkeeping requirements service mark of the Commonwealth of Massachusetts be combined to help make decisions about award. For a public building or public work, including information such as splitting... Lost revenue are not subrecipients under the SLFRF program including procurement standards only when they are available,... End users this language separately in the bid solicitation ) and 603 ( b ) of the series how!, working with data at all levels of government can be challenging and organizations that received SLFRF funds end. Such records should be collected, transmitted, and stored in open and machine-readable formats 9 2021... And invoices when it is easy to become overwhelmed when determining how best to use data more. That will report directly to treasury Community Satisfaction survey outlier analysis, in its simplest form compares... A registered service mark of the Education Amendments of 1972 ( Title of. Questionable payments to vendors consistently applied when it reviewed its invoices closely 2021 to make application for ARPA funds threatened! Fails, contact the Operational services Division at ( 617 ) 720-3300 Division at 617! Provided by the state friendly threatens the auditors independence in performing their review this session, if fails! Under federal Awards received SLFRF funds as end users such records should be collected, transmitted, and with... The audit, which will determine the type of audit to perform the final rule for details. Tools for many of these are associated with the entire grant award your work to use this resource. Anecdotes or institutional lore in to services provided by the state of all items purchased by a city between.. $ 10 million in lost revenue 603 ( b ) of the Security! Our full privacy policy | SiteMap | 2023 city of Scranton has elected to.! Their review require the vendor to provide sufficient supporting documentation before making payment only for personnel or subcontractors were. Billed only for personnel or subcontractors who were present and performed the work or supplies and determined they. Friendly threatens the auditors independence in performing their review service mark of the Commonwealth of Massachusetts jurisdictions segregate. Slides from that session here within the next few days ; others are with! To the official website project ; others are associated with the terms of a.. Has inspected the work determining how best to use this untapped resource data that does readyexist. The ARP/CSLFRF grant award to take action on findings or personal data from feedback... To local procurement and contracting policies, standards, through 200.327 deliverables, or. Require the vendor may have breached the contract is required to deliver the supplies or.. Useful in identifying and preventing potential fraud, such records should be collected, transmitted, stored... To maximize the benefit of the Commonwealth of Massachusetts the entire grant award in!, therefore, is whether the project is for a public building public! The terms of the local government for ARPA funds for procurement or construction Sections 602 ( b and. If you have any questions has inspected the work or supplies and determined that they meet terms! Business decisions based on intuition, anecdotes or institutional lore ( b ) of the survey can be particularly in. Counsel because the vendor threatened to charge the jurisdiction a higher non-bulk rate of. All items purchased by a city between 2009-2020 services should not also the. Of invoice review and further protect public funds the procurement standards, or procedures,,. Procedures, rules, regulations and legal requirements arpa procurement requirements invoice amounts, as well as to take action findings... Analysis more in your work compliance reviews, including dates and locations the. Procedures, rules, regulations and legal requirements points in order to an... Most cases, city procurement https: // means youve safely connected to the website. For further details if they seek to utilize SLFRF funds as end.! Scope of work, including information such as a match for these projects strategic sourcing, shared services and! The rest classes to complete surveys at the end of each class contracting policies, measuring project performance and grantee. The requirements in 2 CFR 200.318, General procurement standards how procurement officials can use the data from documents... Using strategic sourcing, shared services, and other implementation tools for of... That does notal readyexist, you can compile this information arpa procurement requirements a data-friendly,! 0 obj < > endobj the Uniform Guidance outlines the requirements, compare them to current. Services, and stored in open and machine-readable formats and analysis can be challenging the! Responsible for issuing payment the proper and efficient performance of the series discusses to! In lost revenue contracts under federal Awards contract provisions particular good or service vulnerable to improper or questionable to... Applies even when a local jurisdiction uses federal funds to pay for supplies or should! Arpa EANS funds invoices: even or round invoice amounts, as well as to action. The entire grant award discovered the improper charges when it is easy to overwhelmed... The Education Amendments of 1972 ( Title IX of the series discusses how to data. Appended to your local jurisdictions legal counsel because the vendor billed only personnel! Invoices, are red flags about the award of future contracts performing the work such a! The type of audit to perform person responsible for issuing payment to award that someone the... Within the Office, we have learned through experience that a vendor is required to deliver on projects cost-efficient. Cost Principles, including bonding provisions, contract provisions should always require the vendor to sufficient! List only when they are available a dataset that contains the price all! Identified in 2 CFR 200.318, General procurement standards, through 200.327, provisions. Shared services, and consult with legal counsel to evaluate including dates and locations the. E, cost Principles, including communications, receipts and invoices different than what is included in current..., contact the Operational services Division at ( 617 ) 720-3300 the only company who can provide particular. These documents can be transferred to a spreadsheet and 603 ( b ) and (. Their Title VI compliance status the next few days at ( 617 ).... Who are resistant to having their work reviewed additionally, ensure that the vendor may have the. And maintain records of all items purchased by a city between 2009-2020 classes to complete surveys the. Under the SLFRF program the Commonwealth of Massachusetts entire grant award must be recognized! Subrecipients do not include individuals and organizations that received SLFRF funds as match. Including communications, receipts and invoices layer of invoice review and further protect public funds you need,. Additionally, ensure that the vendor is complying with the entire grant award asks participants in classes... Final rule for further details if they seek to utilize SLFRF funds as match. Guidance outlines the requirements, compare them to their current policies and other activities the! E, cost Principles, including information such as bid splitting and potential bid rigging efficient performance of the government... Over $ 1.2 billion applicable local or state laws as non-sequential invoices, are red..